Payments

The overview of Payments displays the cash flow that the factoring company paid you on the basis of purchased invoices. Multiple payment orders are displayed in the payment overview. The payment order breakdown, for example the transaction when your factoring company pays a number of purchased invoice with one amount, is displayed in the payment detail.

The following information is displayed in the overview of Payments:

  • Date—the payment date

  • Supplier Bank Account—your company bank account to which payment was made

  • Factor Account—the factoring company bank account from which payment was sent

  • Amount—the payment amount and currency

  • Matching Code – the payment matching code is the same as the purchased invoice number

  • Note – the text of the note from a multiple payment order (if the note is too long, it appears in abbreviated form in both the PDF of the Payments export and the PDF of the Payments including Breakdown export).

BBS Exports

In the overview of Payments, you can export payments sent to your company as a order or an offset (the Select Export box, FA—Advice Notes) into the BBS format. The exported file can be imported into your ERP system. Payments can be exported automatically; see the section BBS Exports.

Tip

When payments are exported into a file, the records that appear in the overview of payments are always exported including the details.

CSV export

Pressing the button enables the export of the overview into the CSV format (e.g. for Microsoft Excel).

Payment Detail

If you click the icon, the following data is displayed:

Multiple payment order information is displayed on the Payment Detail tab in the upper part of the dialog. On the Payment Order tab, payment breakdowns are displayed so that it is evident what the payment is comprised of.

Note

If a zero amount appears on the Payment Detail tab in the upper part of the dialog, it is an invoice offset. On the Payment Orders tab, individual invoices which were paid by the offset are displayed.

Print

The payment overview containing the above-mentioned items can be printed using the button from the overview. The Payments record contains a simple overview of multiple payment orders. The Payments including Breakdown record contains a detailed overview of payments including the breakdown of the individual components of a multiple payment order. You can use this report for printing from the detail of a specific payment. The Payments incl. Breakdown with Customers report is similar to the Payments incl. Breakdown report with the following differences:

  • The financing amount of a specific purchased invoice excluding offsets is listed in the Advice Note.

  • Columns: The Breakdown, Type, Const. Code, Spec. Code are left out.

  • The financing type is listed in the Note column.

  • The following columns have been added:

    • Co. Reg. No. - identification number of the customer from the purchased invoice.

    • Customer - name of the customer from the purchased invoice.

Filter

You can narrow the displayed payments with the help of the filter in which you enter payments up to a certain date (Date from—to), the payment amount (Amount from—to) and the Matching Code of the payment.

Tip

After pressing the F3 key, the current date is entered into the date item (the current date in the operating system).

Copyright © ARBES, 2019