BBS Exports

The files in the BBS format (*.DAT format) to be downloaded that are created regularly according to the system settings are displayed in the overview of BBS Exports. The files are generated e.g. daily, weekly or monthly (according to the system parameterization) and the data that has not yet been exported up until the date of generation is exported into the files. The contents of export files are fixed as defined in the system settings. The export file overview can be downloaded for the last 360 days (at the maximum). The exported file can be imported into your ERP system.

Overview of BBS Exports

The following information is displayed in the export overview:

  • Created on—date and time of export file creation

  • Export File Name—the export file name

  • File Size in Kb – the size of the export file in Kb

  • File Type:

    • FF – Purchased Invoices —export contains information concerning purchased invoices received from your company. It is generated only for invoices that have not yet been entered into the system via the eFactoring application for the period starting with the last export generation to the current date (the file structure is described in the section Appendices/Purchased Invoice File.

    • FO—Invoices with Settlements—the export contains information about purchased invoices received from your company including its settlements which are specified as of the system date on which export is carried out. It is generated only for invoices that have not yet been exported from the date entered in the global system settings to the current date (the structure is described in the section Attachments/Purchased Invoice with Settlements File).

    • FS – Open past Due Date – the export contains information about open purchased invoices that are past their due date as of the export date (the structure is described in the section Attachments/Open Invoice File before and past Due Date with their Settlements).

    • FT— Open Invoices —the export contains information about the open purchased invoices (the structure is described in the Attachments/Open Invoice File before and past Due Date with their Settlements).

      Note

      A purchased invoice that is not considered to be closed is generally called an open invoice (i.e. it is in a different phase than Cancelled or Ended) and at the same if the purchased invoice is in the Repurchasing Receivable phase.

    • FP – Commission Invoices – the export contains information about commission invoices generated for purchased invoice processing. It is generated only for invoices that have not yet been exported from the date entered in the global system settings to the current date – the file structure is described in the section Attachments/Issued Invoice File (Commission, Interest and Repurchasing Receivable).

    • FU – Interest Invoices – the export contains information concerning interest invoices. It is generated only for invoices that have not yet been exported from the date entered in the global system settings to the current date – the file structure is described in the section Attachments/Issued Invoice File (Commission, Interest and Repurchasing Receivable).

    • FV – Repurchasing Receivables – the export contains information concerning repurchasing receivables. It is generated only for invoices that have not yet been exported from the date entered in the global system settings to the current date – the file structure is described in the section Attachments/Issued Invoice File (Commission, Interest and Repurchasing Receivable).

    • FA—Advices—the export of advices contains information about payments sent by your company in the form of a payment order or offset (the file structure is described in the section Attachments/File of Advices for the Bank Account Movements).

    • FL—Limit Withdrawals—the export contains information about the current limits set for your company and their drawing (the file structure is described in the section Attachments/File with Limit Withdrawal).

  • Last Download – the date and time of the last file download

  • Downloaded by – for file download, the username of the user who carried out download for the last time; otherwise the item is empty

BBS Export Filter

Using the BBS export filter, you can define the selection conditions in such a way so that only the necessary information is displayed, e.g. only the Invoice Type (export) created from – to.

CSV export

Pressing the button enables the export of the overview into the CSV format (e.g. for Microsoft Excel).

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